Present: President Eric, Recording Secretary Marilyn, Treasurer Aree, Ann Marie (voting proxy as Alternative Solitary Representative), Arwen, Melissa The meeting opened at 2:10 pm.

Minutes.Minutes of the quarterly meeting of 4/22/00 were posted by the Recording Secretary on the EPN electronic discussion list at 5 pm 7/1/00, with apologies from the Secretary for their lateness. If any changes to the minutes are received, the Secretary will post them in future minutes.

Spring Thing 2001. Arwen announced that we have sent a check to Hersey to reserve a weekend for Spring Thing 2001, but that we have received no confirmation of our reservation, even after repeated phone calls. Given that the costs at Hersey rose from $200 to $400 for a weekend, we did put out a call for suggestions for alternate meeting places, but couldn't find any locations that were less expensive. At present, we expect to have Hersey for either the weekend before or after Easter (4/6 - 4/8/01, or 4/20 - 4/22/01 as our second choice).

Eric said that while he and Arwen enjoy doing Spring Thing, they were willing to have someone else organize it. The Board and all members present were unanimous in their support of Eric and Arwen to run Spring Thing again, but they decided to put a note on the EPN discussion list, saying that if anyone wanted to run Spring Thing 2001, they should say so by Mabon 2000.

Maine Arts Festival. Marilyn announced that EPN will have a booth in the Arts & Community tent at the Maine Arts Festival in Brunswick, Maine on August 4, 5, and 6, 2000. She has had four volunteers to help run the booth, and Apple Valley Books will vend. We will also offer a 40 minute panel discussion on Paganism in Maine as we do at the Common Ground Fair. Melissa agreed to organize the panel, which we intend to do on Saturday afternoon, unless the schedule is already full then. Marilyn will put an announcement out asking for more volunteers on the EPN discussion list.

Membership. It was decided that we would ask Associate Members (those adults living out of state) to sign the Standards if they wished to be considered as Associate Members instead of Subscribers.

By-Laws. Eric presented a draft of the revised By-Laws to allow for a one-person, one-vote system to replace the current group representation method. He also incorporated some suggestions that were put on the EPN e-list. It was recognized that the composition of the Board might fluctuate under the proposed system, and it would be the responsibility of Board members to know that they were eligible to vote, and to be sure their votes were registered in timely fashion. A lengthy discussion ensued, during which the draft was reviewed, edited, and questioned. After a brief recess, the meeting reconvened at 4 pm. Marilyn MOVED acceptance of the By-Laws as recrafted by Eric and amended during discussion; Arwen SECONDED the motion, and it PASSED unanimously.

As of passage of the revised By-Laws, the two Solitary Representatives (Jane and Marilyn) and the Alternate Solitary Representative (Ann Marie) no longer have voting responsibility to the Solitary constituency, and are therefore eligible to join any Pagan group. For the record, the current Corporate Officers and their terms of office are as follows:

• President: Eric (term ending 12/31/02)
• Vice President: Jane (term ending 12/31/02)
• Recording Secretary: Marilyn (term ending 12/31/02)
• Corresponding Secretary: Jane (term ending 12/31/01)
• Treasurer: Aree (term ending 12/31/02)

Any EPN full member in good standing may run for these offices as they come up for election; notice of elections will be published in the EPNN.

Additional Board Members. Eric MOVED that Arwen be appointed to the Board of Directors as Interfaith Coordinator to liaise with other clergy and religious organizations to help maintain a Pagan presence in the religious communities of Maine. Aree SECONDED the motion, which PASSED unanimously.

Arwen MOVED that Melissa be appointed to the Board as Membership Coordinator, to help the Treasurer and the Corresponding Secretary maintain the membership lists, and to encourage membership in EPN. Eric SECONDED the motion, which PASSED unanimously.

Marilyn MOVED that Ann Marie be appointed to the Board as Publications Coordinator, with the responsibilities of maintaining copies of our pamphlets and other publications, to be made available upon request, and maintaining the EPN Web Page. Arwen SECONDED the motion, which PASSED unanimously.

It was also noted that the current EPNN editor, Jane, was already a Board member; this is in keeping with the intent of the Board that the job of Newsletter Editor be a Board position.

Volunteer Wish List. The Board then discussed various positions which they would like to see filled, preferably by people not already on the Board. These represent various tasks of EPN which have been carried out by many people over the years, and which are essential to the continuation of the organization. They include:

Outreach Coordinator (Board position): This person would take responsibility for finding people to coordinate the various fairs and booths in which EPN participates; the Coordinator would not necessarily have to coordinate all those activities, but would be responsible for seeing that someone was doing the work.

Events Coordinator (Board position): This person would take responsibility for finding people to coordinate the various retreats and other EPN sponsored events throughout the year. Again, the Coordinator would not necessarily do each event, but rather would ensure that the necessary work was getting done.

Publicity/Media Coordinator (Board position): This person would need to be a comfortably "out" Pagan, willing to talk with the media about Pagan issues on EPN's behalf. While we have sometimes linked this work with the Vice President's responsibilities, we cannot always guarantee that the V.P. elected or appointed will be able to take on this responsibility, and so it could become a separate position.

Any volunteers wishing to apply for any of these positions are encouraged to contact Eric at applebooks@ctel.net, or to write to EPN at P.O. Box 161, East Winthrop, ME 04343.

We also discussed the immediate need for someone to create and maintain the graphics for an EPN poster which could be mounted on our Web Page and easily copied by anyone for paper distribution. This poster could include announcements of our various events, or a copy of the calendar which appears in the EPNN. If successful, this could be a way of decreasing our drop copies without sacrificing our outreach. Instead of sending 20 drop copies to a health food store, an EPN member who lives in the area could make copies of the poster from the Web page and leave those at the health food store instead. Aree said she would ask Carol Ann if she would be willing to take on this job, which would come under the oversight of the Publications Coordinator.

After a brief recess, the meeting resumed at 5:15 pm.

Teen Pamphlet. Ann Marie presented a final version of the texts for the Teen Pamphlet, which were received with great approval. We devised a list of recommended resources, and approved publication of the pamphlet, to be ready for distribution at the Maine Arts Festival in August.

Treasurer's Report. Aree reported a balance of roughly $593 in our checkbook, with a few donations received but not yet deposited. This compares with roughly $824 in the account in June of 1999. We hoped that our involvement in the Maine Arts Festival would bring in some additional money to help us with printing materials for the Common Ground Fair, our biggest influx of funds each year. At present, we have 35 active full members (i.e. paid up), 39 subscribers, and 5 advertisers, with a few members outstanding in their dues.

Next Quarterly Meeting. The next Quarterly Meeting of the EPN Board will be on September 16, 2000, at 2 pm in Waterville.

The meeting was adjourned at 5:55 pm.

Blessed be!

Respectfully submitted,

Marilyn
Recording Secretary, EPN